Embedded Files
Welcome and Overview
Welcome and Overview
Director introduction:
Director introduction:
Please review this checklist to get a clear picture of your role.
To print or download this document for your own use, click on the arrow in the top right corner. Then, click on the print or download icon.
Camp Director Checklist - Youth Camps.docxThe LLC Behavior and Sexual Misconduct Policy video must be viewed by ALL STAFF (directors, teachers, and counselors).
It's your duty as a director to ensure all staff have viewed this, and it can be found at the following link:
Pre-Camp Planning
Pre-Camp Planning
Camp director workshop:
Camp director workshop:
If you were unable to attend the director workshop for the season, please review this recording.
2024 Camp Directors Workshop.mp4Choosing counselors:
Choosing counselors:
Plan for approximately 1 counselor for every 5 students. Core staff are not counselors.
Camps with a wide range of camper ages should also be staffed with counselors of various ages. Plan to find staff who are at different stages of life and integrate well with other age groups. Younger campers can have counselors who are any age and at any stage of life.
Plan to have a few older staff members on your team with experience who can take responsibility for campers in 7th grade and older.
Counselor Guidelines - Updated 2025.docxCompleting reference checks:
Completing reference checks:
We are required to have reference checks documented for all camp staff working with minors. Please complete reference checks for any counselor you plan to ask to serve at camp, and save the responses in Google Drive under Counselor Applications > Reference Checks.
Please document the following for any phone calls:
your name
reference’s name
counselor applicant’s name
date called
summary of conversation
Here are two email templates you may also use to conduct reference checks.
Reference Check Email Template.docxCommunicating with counselors:
Communicating with counselors:
After selecting the staff you'd like to serve at your camp, contact them to confirm their availability.
If they respond saying they can work at your camp, add them to your final staff list and send them a welcome message.
Once your staff list is confirmed, reach out to applicants who will not serve at camp and inform them that all staff positions have been filled.
Email Templates - Directors to Counselors.docxCampwork Theme
Campwork Theme
A scriptural theme is chosen each year for the camp season. This year's campwork theme can be found at the top of the Home page.
Some suggestions to incorporate this theme into your camp include:
Discussion during the Staff Meeting
Use as the camp theme or the topic for a lesson
Use as the text for a devotion
Creating your agenda:
Creating your agenda:
Please use the camp agenda template to ensure accuracy and consistency at camp. Items highlighted in yellow should remain unchanged. All other sections may be adjusted to better suit your specific camp's needs.
To make a copy of the agenda template for your camp’s use, click on the arrow at the top right of the document. Then, click on the download button at the top of the screen.
Review your tentative agenda with your Camp Liaison before finalizing.
Once complete, please upload your agenda to Google Drive, at least 1 month prior to camp.
SLC Youth Language Camp Agenda Template - Updated 5/2025Agenda notes:
Agenda notes:
Staff Meeting - The staff meeting should be scheduled for 1.5 - 2 hours before campers arrive to ensure there is enough time to cover all necessary information.
Concessions - Seasonal camp workers noticed that if concessions were not listed on the printed agenda, campers were more likely to eat the nutritious meals served during mealtimes. Instead, concession times may be decided during the Staff Meeting. Previously, it has worked well to open the concessions at the beginning of the midday recreation.
Planning your lessons:
Planning your lessons:
This section will be updated once a youth language camp curriculum has been developed and established.
During Camp
During Camp
Roles at camp:
Roles at camp:
An overview of how the roles are divided during youth language camps:
Directors & Teachers
Camp Staff Roles - Camps with Teachers - Updated 2025.docxPost Camp
Post Camp
Now what?
Now what?
When your camp has concluded, watch for an email from the LLC with links to your Wage & Expense Form and an Evaluation Form. Please fill these out as soon as possible after camp is over. The wage & expense form will allow you to request payment for your time at camp, and the evaluation form helps us to improve. Bring any thoughts and feedback with you when you fill out this form. Thank you for serving at camp!
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